How to prepare for the General Data Protection Regulation (GDPR) for Google Drive

The General Data Protection Regulation (GDPR) requires businesses conducting operations within the European Union (EU) to protect identifiable information of consumers.

San Jose, CA, April 02, 2018 - The General Data Protection Regulation (GDPR) requires businesses conducting operations within the European Union (EU) to protect identifiable information of consumers. In the tech sphere, this entails protecting the data of any EU citizen, no matter where their data travels. Under the GDPR, citizens’ social security numbers and addresses will be given the same priority as name and IP addresses.

Adopted April 2016 by the European Parliament in hopes of upgrading an outdated data protection directive, the GDPR is forecasted to carry massive impacts to businesses catering to European clientele. Breaches of privacy will be extremely costly for companies, costing up to 4% of annual global turnover. Meeting the standards of the GDPR will require most companies to make heavy investments and administrations. Moreover, most U.S. companies believe the GDPR will place them at a competitive disadvantage with European companies, requiring them to rethink corporate strategies.

In a recent survey, over 92% of American companies consider GDPR to be a top data protection priority. Among these companies is Google—the company is working to restructure G Suite to meet GDPR criteria and to protect users. Through G Suite’s information processing lifecycle, service deployment, data storage, and communication must be conducted securely. Additionally, administrators must be able to export and delete data effectively.

Collavate DLP is prepared to help your business meet GDPR requirements. With our secure integration with G Suite, users can log in to G Suite accounts without saving any personal information within Collavate. Moreover, Collavate provides numerous data loss prevention (DLP) functionalities that protect your data, such as keyword detection and usage trends.

Collavate’s keyword detection functionality allows administrators to customize sensitive keywords. For example, administrators can specify social security numbers as critical data, preventing any files with such data from being shared publicly. In terms of the GDPR, this functionality allows businesses to place stronger sharing restrictions extending to any form of client data.

Another key feature Collavate provides is usage trend charts and statistics, which highlights all critical files and allows administrators to identify publicly shared files. This feature provides an overview of all files as well as user activity. Administrators can easily filter files by privacy status, allowing them to focus on publicly shared files.

As businesses continue their digital transformations, data privacy remains at the forefront of consumer concerns. Collavate is prepared to equip businesses with tools to reinforce client security, such as keyword detection functionality and usage statistics.

Contact:
Harry Jung
Collavate Inc
San Jose, CA 95129
+1 (650) 515-3733
hjung@collavate.com
http://www.collavate.com

5 Reasons Companies Need Approval Software for Google Drive

When we think of electronic communication in the workplace, Google is one of the first applications we think of.

San Jose, CA, February 12, 2018 - When we think of electronic communication in the workplace, Google is one of the first applications we think of. With Google G Suite comprising one of the most versatile collections of applications such as Docs, Sheets, Slides, and Forms, it’s easy to see why Google boasts 3 million paying businesses for G Suite.

However, what happens if you need to file a leave request? Or if you need to view the file activity across your entire domain? Or if your budget proposal needs to be reviewed by five different superiors? With the large number of users, your workflow can easily become convoluted and unmanageable. An approval software solves this problem—you can continue to enjoy the versatility of G Suite while streamlining collaboration and eliminating inefficiencies.

1. Approval software organizes workflows
In a corporate setting, filing a simple report may require as many as three rounds of approval. An approval software that accesses a file from your Drive not only saves you the hassle of sharing a file through an independent application, but also helps you to organize the workflow.

Collavate offers a versatile workflow structure that generates a sequential or parallel approval process depending on your needs. As your report is reviewed by each approver, you and your reviewers will receive automatic notifications—just hit “Start Process” and watch your approvals pop up!

2. Approval software meets deadlines
Need a file to be approved by the end of the week? No problem! Simply select a file from the comfort of your Drive and set a deadline for approval. With Collavate, you won’t need to follow up with your approvers with frequent emails and reminders. You can even set individual deadlines for each reviewer to keep your file moving.

3. Approval software provides documentation on company activity
As a company manager, you should be able to monitor your business processes. Collavate allows you to view file activity and set preventative measures should your domain files be shared with external users. Moreover, easily track and share long and complex workflows by downloading CSVs describing individual file approval chains.

4. Boosts collaboration
While receiving feedback from individual reviewers, it should be easy to discuss and collaborate on files together. With Collavate, you can leave comments that communicate feedback every step of the approval process, and help to detail to future reviewers the changes made.

5. Integrated with Google Drive
As an administrator, you might be wary of sharing your files with an independent automated approval agency. However, by integrating your workflow software with Google Drive, you can continue to store domain files on Drive, greatly reducing the risk of exposing sensitive information. Collavate doesn’t save any of your files, allowing your files to be safely saved in the Google Cloud platform.

Contact:
Harry Jung
Collavate Inc
San Jose, CA 95129
+1 (650) 515-3733
hjung@collavate.com
http://www.collavate.com

Collavate Releases Google Machine Learning Based Auto-Translation on Collaboration Workflow for Google Drive

Collavate, Inc. (San Jose, Ca.) has announced the release of Collavate 3.9.1. The upgraded version includes improvements to enhance the use of the Collavate— an original Cloud-based document management and workflow processing solution with security for personal Gmail and Google G Suite.

San Jose, CA, April 13, 2017 - Collavate, Inc. has announced the release of Collavate 3.9.1. The upgraded version includes improvements to enhance the use of the Collavate— an original Cloud-based document management and workflow processing solution with security for personal Gmail and Google G Suite. This update includes website widgets, a fully-functional task master, an auto-translating feature and a new user interface.

"Adding Google Machine Learning based translation in our app is just the beginning. We will add more unique AI features to help our users improve their work," said CEO and product evangelist, Justin Jung.

For those needing to build an enterprise portal or incorporate an intranet, the new version release makes incorporating group collaboration easier and more efficient than ever before. Now, users can copy and paste Collavate’s widget codes for workflow and post tools onto websites or Google Sites, and also add other gadgets for Google Calendar, Gmail, and other various features.

One of the most notable advances included is Post Translator, an auto-translate feature, powered by Google Cloud Machine Learning technology, lessening language barrier issues that may hinder work productivity. The translation button is located in the right corner of each post, and when clicked, the post will automatically convert the post to the user’s set profile language. Each user can use the auto-translate feature up to 10 times per day.

Usage of Collavate Groups has been improved in this new version. To organize a team project with a “to do list” approach, a team member simply fills in the project description on a post, uploads any relevant documents, and invites colleagues to the team project. A notification is automatically sent to each included team member. Once members accept the invitation, full collaboration features are immediately accessible.

Deadlines on posts has been added drive effective results-driven work. A deadline date can be assigned for the entire domain, a subgroup, or to individual(s) by clicking the clock icon, which automatically converts deadlines to the correct time zone date and time for each member. The individual(s) are notified of the deadline and are reminded accordingly when approaching the due date.

Another improvement is the updated user-friendly interface design to facilitate navigation. Contacts can easily be added to posts by directly typing @ followed by a contact’s name. Contact search suggestions has been greatly improved for the option to quickly select contact(s). Now, there is also the option to upload your own background wallpaper to customize your Home menu.

Security features are carried over from the previous version, in addition to a new designated Login page to accommodate future supportage of sign in for Google accounts and non-Google accounts. Now, non-Google users may now set up their administration screen to disable domain sharing for posts.

The improved Collavate version is made to be mobile-friendly. An icon web shortcut can be added to appear as an app on your smartphone.

Founded in 2014, Collavate, Inc. continues its upward momentum in taking the networking platform to the next level with newly released improvements. Users may login to start a free Collavate 3.9.1 upgrade by visiting the company’s website at www.collavate.com.

Contact:
Harry Jung
Collavate Inc
San Jose, CA 95129
+1 (650) 515-3733
hjung@collavate.com
http://www.collavate.com

Why Automating your Google Drive Workflow is Benefinicial for Publishing

Automating your workflow has many benefits and in many cases, is profitable.

San Jose, CA, March 08, 2016 - Here are the several benefits of automating your workflow process:

• Consistency
• Organization
• Delegation of tasks
• Effective communication
• Easy collaboration
• Accountability
• Increased productivity
• Emplaced schedule
• Satisfaction of finalized publishings

With all that is mentioned above, Collavate greatly reduces the time you spend on redundant steps. With templates, tags, and delegation of tasks, users can quickly skip ahead and focus on producing necessary information and content.

We know not all drafts are perfect the first time. Excellent publications typically goes through the flow of:

• Drafting
• Peer reviews
• Editing and incorporated suggestions
• Subject-matter reviewal
• Stakeholder approval
• Finalization

Collavate is designed to enable and facilitate the approval workflow process for Google Drive/Docs. From beginning to end- creation to publication, Collavate will automate your workflow process. We leave room for revisions and further developing. If a document does not make it through approval the first round, the creator will be able to make changes and enhance their work before Reprocessing for a new round of reviewal.

Walkthrough Example:
You are have drafted a journal article that needs reviewal approval before publishing onto your company’s daily newsletter site.
Step 1. Create a draft and submit it to your reviewers. You can give your reviews permission to edit or view/comment only. If your company has a form, you can use a desired template within the ‘Template’ menu. Supporting documents or images can be attached within ‘File List’ pane. ‘Favorites’ allows quick-select of users that you set for group of individuals you frequently collaborate with. Also, automating approved docs to be sent to your print-house or website designer for publishing, you can be done by including them under BCC or Group CC.

In case, you have mistakenly sent a file, you can Edit or Reset the process by using ‘Edit process’

Step 2. Your reviewer receives an email notification. He or she opens your file(s) and reviews/modifies them. They may can use Google Docs ‘Suggest edits’ or ‘chat’ function to work together with reviewers to finalize contents. If your reviewers want to add reviewers or files, he or she can do so by clicking ‘Edit process’. If any files are rejected or denied, you can always ‘Reprocess’ after revising docs. In case you haven’t heard anything from your upper level approver, you can ‘Remind’ them.

Step 3. Once docs are finally approved, you can publish as a PDF file and it will include approval history, timestamp and signature as well as finalized contents. You can even share your entire workflow history to third parties.

Automating your workflow system has many benefits!

Save time where you can and enjoy!

Contact:
Harry Jung
Collavate Inc.
4320 Stevens Creek
Boulevard STE 211
San Jose, CA 95129
+1 (650) 515-3733
hjung@collavate.com
http://www.collavate.com